Have you ever jumped at a deal that seemed too good to pass up, only to realize later that something important was missing?

The same mistake can happen when choosing a commercial cleaning service. A lower price might look appealing at first, but if key details are left out, you could end up with unexpected costs or poor service.

To ensure you’re making a fair comparison, take a closer look at what’s actually included in the proposal. If any of these six key elements are missing, the low price might not be as great as it seems.

1. Employee Wages
Labor is the biggest factor in any cleaning contract, making up about 60% of the total cost. This is based on:

• The number of hours needed to clean your facility properly.
• The local hourly wage for janitorial staff.

Some vendors make better estimates than others. The most accurate ones will take time to measure your space and ask thoughtful questions about your needs.
TIP: Regional vendors often have a more accurate understanding of local wage trends compared to national companies.

2. Payroll Taxes & Employee Benefits
A complete proposal should include the cost of payroll taxes, paid time off, health benefits, background checks, and uniforms. These expenses vary depending on the company and location.
TIP: Vendors that offer benefits to their employees tend to have more committed workers, leading to lower turnover and better service.

3. Cleaning Supplies
Cleaning services rely on both reusable and consumable supplies. This includes items like microfiber cloths and scrubbers, as well as paper towels, toilet tissue, and hand soap. Most vendors include these costs in their base pricing.
TIP: Many regional providers get wholesale discounts on consumable products, meaning they can pass those savings on to you and even manage inventory to save you time.

4. Equipment Costs
Proper cleaning requires the right tools. Vendors should account for equipment like vacuums and floor scrubbers, including their upkeep and depreciation over time.
TIP: Companies that use well-maintained or newer equipment tend to work more efficiently and deliver better results.

5. Overhead Expenses
Overhead covers the behind-the-scenes costs of running a business, including management, recruiting, insurance, and administrative tasks. These indirect expenses are usually built into the overall price as a set percentage.
TIP: Regional vendors typically have lower overhead costs than national cleaning companies, which can result in more competitive pricing.

6. Profit Margin
A well-run cleaning company needs to make a reasonable profit to stay in business and continue providing reliable service.
TIP: Look for vendors with strong client references and a history of success—these companies are more likely to deliver long-term quality.

If a cleaning proposal is missing one or more of these essential components, be sure to ask about them before signing. A lower price upfront may lead to hidden costs or poor service down the line.

Need a reliable janitorial proposal? Reach out to us today!